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Announcing the Transformation of the 2020 Nebula Conference and COVID-19 Relief

SFWA’s 2020 Nebula Conference is transforming into an entirely virtual conference, which will be live and interactive from May 29th-31st. Our goal is to create the essence of the Nebula Conference, even though the form has changed. Our vision is for attendees to feel elevated through the content, enjoy a sense of community with their peers, and have an opportunity for celebration.

In light of the COVID-19 pandemic, the board of SFWA feels that holding an in-person event this May would be irresponsible.

The Nebula Conference will include panels, solo presentations, conference mentorships, workshops, forums, chats, and virtual room parties (including a dance party hosted by John Scalzi). A portion of the funds we raise will go to assist SFWA members financially affected by COVID-19.

And, of course, the Nebula Awards ceremony will stream live at 8 pm Eastern on May 30th.

On March 31st, we’ll have a demonstration of the online Nebula Conference here. We are very excited by this platform because it will allow us to do online classes and host virtual book tours for our members going forward.

The online conference registration will be $150, which includes three days of online panels with real-time interaction, an annual subscription to archived content, and a one-year subscription to the Bulletin. People who have already registered will have the option to defer to the L.A. conference in 2021, donate to help with COVID-19 assistance, or receive a full refund.

Registration will open to the public on March 31st.

Beginning in April, the board will be offering grants of up to $1,000 for SFWA members financially affected by COVID-19.

If you would like to donate now to help with SFWA sponsored COVID-19 relief, visit https://www.sfwa.org/donate and select “Where The Need Is Greatest,” which the board can redirect to our relief efforts.

Thank you for your patience as we finish transforming the conference.

Mary Robinette Kowal
President, Science Fiction and Fantasy Writers of America

Nebula 2020 – Elevation, Connection, Celebration

An Update Regarding the SFWA Nebula Conference

Dear Members and Nebula Conference Attendees,

Last night, California announced that it was extending its shelter-in-place measures across the entire state. With the Nebula Conference scheduled to take place in Los Angeles at the end of May, we have been anticipating that move and working towards a positive solution which we had planned to announce on March 31st. I would like to keep to that timeline as it will enable us to complete some final details for what we believe will be a great conference. I would appreciate your patience until then.

Though the circumstances are distressing, the alterations that we are making to prioritize the health and safety of our attendees have offered us some exciting opportunities to make the Nebula Conference more accessible and inclusive. I know you may have questions about refunds and your hotel reservations. Please do not make any changes until we share with you our plan on March 31st, which will allow us to expand the range of options that you will have.

I look forward to speaking with you on March 31st.

Mary Robinette Kowal
Science Fiction and Fantasy Writers of America

Important News Regarding Our Hotel Block

The Nebula Conference is growing! The SFWA room block at the Warner Center Marriott Woodland Hills has already filled to capacity twice. Fortunately, we have negotiated with the hotel to expand it and rooms are currently available. If you would like a reservation, please make one at your earliest convenience as we cannot guarantee that we will be able to expand the block a third time.

Please do not cancel a Marriott reservation through the website. Instead, write to Steven Silver at events@sfwa.org.

Reserve your room here.

Hotel:

Warner Center Marriott Woodland Hills
21850 Oxnard St
Woodland Hills, CA 91367
Phone: (818) 887-4800

159.00 USD per night plus tax. In room internet included.

For questions about the Nebula Conference or for assistance with your hotel reservation, contact SFWA’s Events Team at events@sfwa.org.

The SFWA Book Depot and Mass-Autographing Instructions

Hello!

Thank you so much for registering to attend the 2020 SFWA Nebula Conference! We are getting everything ready for your arrival in just over 90 days from now. As we prepare, we wanted to give you an update on two important programs that SFWA will again be offering on site and how you can participate.

The SFWA Book Depot

This year at the SFWA Nebula Conference, we are bringing back the successful SFWA Book Depot. We will order hardcovers, paperbacks, and more, from Ingram, along with handling consignment sales for all attending members who sign up before our deadline of April 15th. However, please be advised that our budget for wholesale orders from Ingram is limited, and for this reason, we will only be able to order small quantities of titles that are returnable at full discount.

We will also be offering a consignment arrangement again. This option is particularly helpful for stocking indies, out-of-print or out-of-stock titles, or titles that are not readily available from Ingram with the terms listed above. SFWA’s consignment commission is 20% per copy sold, which helps offset our credit card processing fees and administrative expenses.

If you are interested in providing books on consignment in our Book Depot, you can sign up here:

Please note that for consignment sales, you are responsible for dropping off your books at the start of the event and picking them up before the close of the event. We cannot accept shipments of any consignment books. You must arrange to bring them with you or make other arrangements to get them to the hotel on your own.

For both the Ingram orders and consignment, we absolutely must have your information by the April 15th deadline or we will not be able to accommodate you. On-site sign-ups will not be accepted. If you are interested in participating in either or have questions please email Sean Wallace at sean.wallace@sfwa.org as soon as possible!

Mass Autographing

We would also like to remind you that the annual SFWA Mass Autographing will be on Sunday, May 31st, 2020 from 11AM – 1PM this year. If you have indicated your intention to participate but find that your plans have changed, please let the events team know as soon as possible. Space is limited this year, and we’d like to make room for as many attendees as we can. Thank you! You can reach the SFWA Events Team at events@sfwa.org.

We look forward to seeing you at the SFWA Nebula Conference!

Sincerely,

The SFWA Events Team

Nebula nomination deadline rapidly approaching

SFWA members nominating works for the Nebulas: Submit your ballot now! Do it now, even a partial ballot if you’re still deciding!

SFWA’s Nebula Award Commissioner must verify the eligibility of every one of the hundreds of works nominated. Getting your nomination ballot started early helps them with this huge task. SFWA members, start now and revise your ballot through Feb 15. 

 You can edit to make changes until deadline. If you submit now, you’ll help spread out the workload for our Nebula Award Commissioner & his assistants.

Remember, nominations must be made by February 15.
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